Who is this article for?

Users who want to understand SharePoint content types.

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SharePoint content types define the structure and metadata for documents, list items, and folders, ensuring standardised content across libraries and lists.

This article explains the available content types.

1. Content types

A SharePoint content type is a reusable set of metadata (columns), templates, workflows, and behaviours applied to items like documents, list items, or folders. It standardises the structure and attributes of content across libraries and lists.

For example, a Contract content type could include fields like:

• Customer Name
• Contract Start Date
• Associated document template

Ideagen Mail Manager integrates with SharePoint libraries to ensure emails saved there have the correct metadata and structure as defined by the content type.

Key features include:

• Content Type Selection - Detects and lets you choose from content types in the SharePoint library when saving emails or attachments.
• Metadata Population - Displays required fields for completion and can auto-fill some from email properties like Subject, From, and Received Date.
• Compliance and Consistency - Ensures consistent metadata, aiding retention policies, filters, and searches in SharePoint.
• Custom Content Types -Supports custom content types configured in SharePoint, showing them in the save dialogue if supported.