Who is this article for?

Administrators who want to learn to create a central register item.

No elevated permissions are required.

This article explains how to create and configure a central register item to surface SharePoint locations using metadata.

1. Central register (location item)

The central register uses metadata from a custom list in SharePoint. This can be an existing list or a document library with document sets.

2. Create a central register item

• Select New Item Central Register.

• Specify a name for the profile. This name will appear in the navigation pane.
• By default, the profile is unpublished. To make it visible, set the profile to Published.

• Connect to the SharePoint site and list or library that contains the metadata.

• Select the type of source: list or document library.
• Choose a display column to present locations to users (e.g., title or a custom column).
• Ensure the source includes a URL column containing the site, library, or folder address.
• Specify the target type to be returned.

• Select a view from the SharePoint list or library or enter a custom CAML query.

3. Descendant location

A descendant location allows you to target a location across multiple sites. This can be useful when sites are created based off a template, and the same library structure is available within each site.

For example, if every Project Site has a library named Email Library, we can target the email library from many different sites.

This will group the Email Library together from many locations into one container.

• Enable or disable the Save to SharePoint dialog for these locations.
• Set whether items should be automatically checked in.

• Refine results by hiding system libraries or lists from the navigation pane.
• Restrict visible locations to those listed in SharePoint quick launch.