Who is this article for?

Users who want to learn to manage email attachments.

No elevated permissions are required.

OnePlaceMail provides control to help manage and reduce the number of email attachments sent.

1. Save attachment to SharePoint and add link to email

When an attachment is added to an email, users have the option to upload the attachment to SharePoint and insert a URL link to the uploaded item in the email.

The 'Prompt to Save to SharePoint when adding attachments to an email' setting can be enabled or disabled in OnePlaceMail Settings or via the Configuration Profile.

2. Steps to replace a locally attached file with a link

1. Create a new email message and click Attach File on the Microsoft Outlook ribbon.
2. Upon attaching a file, a prompt will appear asking if the file should be saved to SharePoint and replaced with a link.
3. If you select Yes, the familiar Save to SharePoint window will appear to complete the upload.
4. A link to the file will be added to the open email message.